Become A Volunteer

INTERESTED IN BECOMING A VOLUNTEER?

Thank you for your interest in volunteering with the IC3 Church Conference! We’re thrilled about your enthusiasm and look forward to welcoming you to our team.

Volunteer registration will open soon. Before signing up, we invite you to explore the descriptions of our volunteer opportunities to find the best fit for your skills and interests.

Please note that all volunteers must be members of The Church Without Walls. If you’re not yet a member, we encourage you to join our church family before registering.

Additionally, all volunteers will also be required to wear the new official orange IC3 polo. The IC3 polo will be available for purchase during volunteer registration, as it won’t be sold on-site during the conference.

Training dates will be announced soon. Attendance is mandatory for one of the sessions to ensure you’re fully prepared for your role.

Become A Volunteer

Breakout Session Room Host

Responsible for providing assistance to guest speaker, as needed.

Assist with materials
Act as timekeeper to advise the speaker

Responsible for checking in registered class attendees and reminding attendees to complete class surveys

Skill set needed for this role:

Hospitality
Comfortable downloading/using apps on Apple or Android devices
Patience

Available Shifts:

Tuesday, April 28th – 11:00 am to 4:30 pm
Wednesday, April 29th – 11:00 am to 5:00 pm
Thursday, April 30th – 11:00 am to 4:30 pm

Conference Ambassadors

Conference Ambassadors/Greeters/Ushers will greet conference attendees with a warm, whimsical smile; exhibiting courtesy, having a positive and engaging attitude, and are flexible with being assigned to any area needed. Conference Ambassadors/Greeters/Ushers provide coverage across campuses from the Multipurpose Gym to the Cathedral including entrances/exits, hallways, elevators, mall extenders, 2nd floor crossover, balcony, information booths or other designated areas as needed in the North and South buildings. (Please avoid pointing Attendees to the location, kindly walk them to where they want to go.)

Conference Ambassadors/Greeters/Ushers will be assigned to primary corridors to keep traffic flowing and to direct conference attendees between buildings specifically from Registration to the Cathedral for Morning Worship/Story-time and when transitioning between the morning, lunch, and the afternoon breakout sessions.

Volunteer Hospitality Room will be stationed in the Youth Bistro, 2nd Floor, Youth Service Center. Volunteers are asked to minimize noise while in the Volunteer Hospitality Room to avoid disrupting the breakout sessions in progress.

Volunteer Shifts to be assigned:

Conference Ambassadors/Greeters/Ushers may register for FULL-DAY, MORNING (ONLY) OR AFTERNOON (ONLY) SHIFTS.

Tuesday – Thursday

Full Day | 7:30am-4:30pm
Partial Days

7:30am-12:30pm
12:00pm-4:30pm

Logistical Support - Pre-Conference Preparation/Post-Conference Breakdown

Purpose: To support the conference with facility setup/breakdown, staging, lunch support, audio/visual/tech support for breakout sessions, parking lot management, and
miscellaneous support responsibilities.

Effective Logistical Support volunteers possess the following qualities:
Adaptable – Willing to respond in a changing environment with changing needs
Energetic — Able to walk constantly and stay on feet for hours at a time
Positive – Be pleasant to guests and other volunteers, maintaining patience, calmness, and a can-do attitude

Pre-Conference Preparation/Post-Conference Breakdown

Provide quality check of facility; conduct full walk-through and ensure all set-ups are as planned (classrooms, signage, trash receptacle, etc.).
Provide set up support of dining facilities and classrooms.
Set up tables for registration and vendors.
Quality Control inventory and transport of supplies on dock, as well as IC3 storage location.
Post-conference, restore the Cathedral, classrooms and the gymnasium to their original setting.
Lifting involved up to 20 lbs.

Available shifts:

Saturday, April 26

1:00 pm – 5:00pm

Sunday, April 28

2:00 pm – 7:00pm

Thursday, May 1

4:00 pm – 7:00pm

Logistical Support - Cathedral and Classroom Staging, Lunch Support

Effective Logistical Support volunteers possess the following qualities:

Adaptable – Willing to respond in a changing environment with changing needs

Energetic — Able to walk constantly and stay on feet for hours at a time

Positive – Be pleasant to guests and other volunteers, maintaining patience, calmness, and a can-do attitude

Cathedral and Classroom Staging, Lunch Support

Refer to Daily Master Schedule details re: staging support to the Cathedral (Morning Worship, Story Time, Eavesdropping speakers) and afternoon breakout sessions.
Prep for morning sessions the prior evening.
Maintain refrigerator daily with drinks and prep coolers for lunch periods. Maintain as necessary.
Transport items to and from IC3 Office to area of need.
May overlap with Parking Support, so feel free to sign up for both, if your schedule allows.
Some lifting involved in Cathedral staging, up to 50 lbs., but not everyone will need to do heavy lifting.

Available Shifts:

Tuesday, April 28th

7:30-12noon
12:30-5:30pm

Wednesday, April 29th

7:30-12noon
12:30-5:30pm

Thursday, April 30th

7:30-12noon
12:30-4:00pm

Logistical Support - Parking Lot Management

Effective Logistical Support volunteers possess the following qualities:

Adaptable – Willing to respond in a changing environment with changing needs

Energetic — Able to walk constantly and stay on feet for hours at a time

Positive – Be pleasant to guests and other volunteers, maintaining patience, calmness, and a can-do attitude

Parking Lot Management

Place signage each morning of the conference.
Team of 8-12 volunteers provide directions to attendees each morning.
Retrieve signage each day at end of day sessions.

Available shifts

Tuesday, April 28th

6:30 am – 9:30 am

Wednesday, April 29th

7:30 am – 9:30 am

Thursday, April 30th

7:30 am – 9:30 am

Information Booth

Information Booth Volunteers play a vital role in creating a warm, welcoming, and well-organized conference experience. These volunteers serve as a primary point of contact for attendees, offering guidance, answering questions, and providing helpful assistance throughout the event.

Volunteer Responsibilities:

Greet conference attendees with exceptional hospitality and a Christ-centered spirit.
Staff the assigned information booth during scheduled shifts.
Remain flexible, helpful, and maintain a positive attitude at all times.
Answer attendee questions clearly and courteously.
Assist attendees as needs arise.
Become familiar with key conference resources, including:
- Bus arrival and departure schedules
- IC3 Conference schedule
- IC3 Conference App (including Board Members, Advisory Board Members, and campus information)
- Frequently Asked Questions (FAQs)

Lunch Preparation and Server

Purpose: This team is responsible for setting up tables, chairs, and table clothes for lunch for conference attendees. This team is also responsible for serving and replenishing daily meal selections.

Skills and Abilities:
– Hospitality
– Food service
– Flexible
– Friendly
– Patience

Available Shifts:

Tuesday -Thursday
- 10:30 am – 1:30 pm

Lunch Cleanup

Purpose: This team is responsible for repositioning the meal service areas after lunch. This includes cleaning tables and chairs, changing tablecloths if necessary, and washing and storing any food preparation or food storage containers. This team will also assist with clean-up on the last day of the conference.

Skills and Abilities:
– Hospitality
– Flexibility
– Cleanliness
– Patience

Available Shifts:

Tuesday -Thursday
- 12:00 – 2:30pm

Photography

Responsible for taking candid and formal photos of the conference. Images are Property of IC3.

Photographer equipment needed.

Camera & Lenses Body DSLR or mirrorless, depending on preferences.

Available Shifts:

Tuesday, April 28th
- 7:30am – 11:30am
- 12:30pm – 4:30pm
- 6:00pm -10:00pm
Wednesday, April 29th
- 7:30am – 1130am
- 12:30pm – 4:30pm
Thursday, April 30th
- 7:30am – 11:30am
- 12:30pm – 4:30am

Registration

All Registration Volunteers must possess the following Qualities:

Personable…Must enjoy interacting with people

Energetic…Able to walk constantly and stay on feet for hours at a time

Patience…Must smile, maintaining patience and calmness at all times

Technology…technical knowledge and skillful use of iPhones and iPads, knowledge and manipulation of Apps

CONFERENCE PACKET ASSEMBLY

DUTIES

Assembly of Conference Packet, including Attendee gift, flyer
inserts and Name Badges
The process includes multi-steps/multiple days

AVAILABLE SHIFTS

Tuesday, April 7th

10:00 am – 4:00 pm

Wednesday, April 8th

4:00 pm – 8:00 pm

ADVANCED REGISTRATION CHECK-IN VOLUNTEERS

DUTIES

Advanced Registration Check-In will be responsible for checking in Attendees with previous Registration Confirmation
Advanced Registration volunteers will distribute the Conference Gift and assist with Name Badge printing.

AVAILABLE SHIFTS

Monday, April 27th

11:30 am – 5:00 pm
3:00 pm – 8:00 pm (Meet & Greet)

REGISTRATION CHECK-IN VOLUNTEERS

DUTIES

Registration volunteers will be responsible for checking in Attendees with previous Registration Confirmation
Registration volunteers will distribute the Conference Gift
Registration volunteers will assist with Name Badge distribution

AVAILABLE SHIFTS

Tuesday, April 28th

7:00 am – 12:00 pm
12:00 pm – 4:00 pm

Wednesday, April 29th

8:00 am – 12:00 pm
12:00 pm – 5:00 pm

Thursday, April 30th

8:00 am – 12:00 pm
12:00 pm – 4:00 pm

Social Media

Responsible for taking video content of attendees, IC3 Board, and Advisory Members. You will also capture candid in-the-moment shots of attendees for behind-the-scenes footage (B-Roll).

All you need is an iPhone 14 or a later iPhone, and/or a newer recording device (2019 or later), a positive attitude, and the ability to be mobile and flexible.

Available Shifts:

Tuesday, April 29th

7:30 am – 11:30 am
12:30 pm – 4:30 pm
6:00 pm -10:00 pm

Wednesday, April 30th

7:30 am – 11:30 am
12:30 pm – 4:30 pm

Thursday, May 1st

7:30 am – 11:30 am
12:30 pm – 4:30 pm

Technology

Assist with setup and backend support of registration system, Cvent prior to conference.

Assist with on-site Cvent/Attendee Hub/App support throughout the conference.

Troubleshoot onsite and check-in technical issues.

Skills Needed: Must be Tech-Savvy, Quick Learner and Able to work well under pressure.

Available Shifts:

Monday

11:00 am – 5:30 pm

Tuesday – Thursday

7:30 am – 4:30 pm

Vendor Fair

Responsibilities:

Kindly remind vendors to adhere to mandatory vendor requirements (as needed), particularly no food or drinks at the vendor tables. You will receive the complete list of requirements and the vendor table layout prior to the conference.
Guide vendors during table set-up (i.e., ensure table set-ups avoid encroachments & safety hazards).
Direct attendees (traffic) to Product & Service Vendor Fair areas.
Assist vendors and attendees by answering general conference questions and providing directions to classrooms & other areas.

Available Shifts:

 Vendor arrival & set up shift: Monday April 28th.
 Full day: 8:45am – 5pm
 Half day: 8:45am – 12:30pm
 Half day: 12:30pm – 5pm
Vendor conference shift: April 29th – April 30th
 Full day: 8:30am – 4:30pm
 Half day: 8:30am – 12:30pm
 Half day: 12:30pm – 4:30pm
 Low staff requirements: only 3 volunteers per shift are needed.

Become A Volunteer

Contact Us

For more information or questions regarding volunteering for the IC3 conference, please email [email protected]